Leave Administrator

The maintenance of leave records is a nightmare for any company! Endless paperwork, that often goes missing, results in tremendous costs to any business. Even if your controls are excellent and only 5% of your leave forms do not reach their proper destination your direct costs can be frightening. Assume your average salary is R8 000 and you have 1000 employees who each get 3 weeks leave a year. Your direct cost for having only a 5% error rate on leave form processing amounts to R300 000 per annum. As a manager this is a cost you are responsible for eradicating!

Leave Administrator ensures that all the data you need to solve this problem is captured at source. As your employees apply for leave the data is recorded and, once approved on-line by their line manager, will NEVER disappear. No more unnecessary payouts, no more leave in excess of your organisation's rules, no more time consuming queries, no more disputes!

And the more office locations you have the greater the benefit!.

Features and benefits of Leave Administrator

Employees can apply for and check leave balances on-line

Completely secured through the use of a combination of passwords and PINs any employee can access Leave Administrator at any time to apply for leave or check on their leave balances.

Automatic approval processes

Its so simple - fill in the leave form on-line, click submit and your leave application is automatically e-mailed to your supervisor. No more paper, no more fuss. One more click by your supervisor and your leave is either approved or declined and you are notified by e-mail instantly. And if your supervisor is on leave or doesn't respond in time your leave form is automatically escalated to the next level in your organisation. And all the time your leave application is monitored against your personal record and, once approved, your leave balance updated accordingly.

Copes with all leave rules and keeps you legal

Leave Administrator has no limits to the number of leave rules it can handle. Pro-rata calculations, back dated calculations, carry-forward balances or leave forfeiture are all based on the company rules specified during the system implementation.

Leave Administrator calculates your leave balances strictly in accordance with the Basic Conditions of Employment Act or any improvements concluded by agreement with your staff or their Unions. As the rules change Leave Administrator allows you to log in and make all the necessary changes yourself.

Electronic Self Service

Electronic Self Service underpins the entire HRIS product suite. It facilitates 24 x 7 on-line access enabling employees to view and update their personal data records, view their leave history and apply for any kind of authorised leave through a standard web browser.

Workflow

Linked to the Electronic Self Service the Workflow functionality within the suite keeps track of everything that requires authorisation. Routing requests to superiors happens automatically, as does the "reminder" process. And if a request remains unanswered within your pre-determined time frame it is automatically forwarded to the next level in the workflow hierarchy.