Time Administrator

Time Administrator provides electronic control, calculation and record keeping of your employees access to your premises. Time Administrator eliminates the need for manual calculation of the time your employees have spent working, helping you improve your accuracy and efficiency in calculating wages and leave accruals.

So what does Time Administrator do?

The computation of your Company's wages and leave entitlements has, until now, been a laborious time-consuming task . Time Administrator sets you free from this resource hungry process. Utilising "state of the art" thumb print readers your employees' "clock in" and "clock out" times are captured at source. And, best of all, the chance for time fraud is dramatically reduced - unlike with the more traditional clock card or swipe card, thumb print readers completely eliminate the ability of employees to effect "multiple employee clock-ins". Instantly available reports let you know who has "clocked in", where they have "clocked in" and who is away. All this helps with your resource planning and task allocations for the day. And after each shift, you can see instantly what time has been clocked for the day giving you a real time handle on overtime and helping you control your labour costs on a daily basis.

Automation of your time keeping process frees up your payroll staff's time allowing them to focus on more important issues like labour cost control and maximising resource utilisation. Add to that the elimination of human error in the manual calculation process and you reduce unnecessary conflict with your workers around the time they have worked and eliminate the risk of having to pay for time not actually worked.

Who needs it?

Any organisation that has employees who are paid on an hourly basis will benefit from using Time Administrator. Complete automation of the time calculation processes eliminates unnecessary costs and, when operated with our Leave Administrator module, helps you keep an accurate record of the leave due to your staff, again eliminating unnecessary conflict and costs.

Features and benefits of Time Administrator?

Time records kept up to date and accessible

Having your employees' access controlled electronically gives you instant access to lots of useful information. Like who ALWAYS arrives late and leaves early? Time Administrator keeps track of every second each employee spends on your premises. It can also track which area of your factory or warehouse they are in and how long they spend there. Looking for productivity increases - analysing your employees movements is a great place to start and with all their time records available electronically you can do any analysis you want!

Minimise labour cost

Controlling labour costs is one of the most difficult tasks in any organisation. Poor productivity, staff "clocking in" when they are not even there, eliminating unnecessary overtime - all management tasks that are time consuming and frustrating without the correct information. Time Administrator helps eliminate the frustration and reduce the time requirements of these tasks by providing you with all the information you need at any time you need it - 24 hours a day 7 days a week if you want.

Eliminate unnecessary leave claims

Labour legislation requires you to compensate your employees for the time they have worked through allowing them to take leave. Whether this is annual leave or leave in lieu of overtime, any errors in your "time worked" calculations will result in a direct leave cost to you. Electronic recording of employee access to your premises eliminates the ability of employees to claim leave against inaccurate time claims. Automatic calculations linked directly to your collective agreements provide you with 100% accurate leave accruals!

Improved administrative efficiency

No longer do you need to spend hours doing laborious calculations from dirty clock cards. At the press of a button all your time calculations for the day, week or month can be produced. Linked either to our Payroll Administrator or to your payroll system you can be sure that you are only paying for services rendered by your employees. And if your payroll won't allow us to link directly we can provide you with hard copy reports so all you have to do is capture the hours worked by each employee directly into your system.

Keep track of contractors

With the ease of capturing and removing personnel from the system that is inherent in Time Administrator you can even control the time claims that contractors make for their services. Detailed reports allow you to easily check their time sheets and/or invoices against your records of their actual time attendance on your premises.